IT/Nextgen Administrative Assistant

Website La Maestra Family Health Center

Starting Pay: D.O.E.
Location: City Heights
Hours of Work: TBD
Status/ Hours: Full Time/Non-Exempt

Summary:
The Information Technology Administration Assistant has the responsibility of effectively dealing with day to day IT & Nextgen related administrative operation issues. The successful candidate will have a sincere interest in the organization’s mission, possess excellent administrative and relational skills, attention to detail, and be able to handle a variety of activities and tasks.

Responsibilities

  • Represents the IT & Nextgen staff in a professional and congenial manner in
    person, in telephone conversations, and in written correspondence.
  • Resolves office problems independently and facilitates solutions, consulting with
    supervisor to resolve the most complex issues.
  • Performs high level administrative duties in support of office functions.
  • Writes letters and other correspondence for the executive staff.
  • Discreetly handles confidential information.
  • Proofreads and edits documents.
  • Updates contacts and articles in the database, using database to export
    information, merge letters, make contact lists, produce labels, and prepare group emails.
  • Creates and maintains filing and organization systems to ensure an organized
    office
  • Maintains the office calendar.
  • May assist with research, writing, graphic and editorial tasks for Marketing and
    Communication projects including grants, appeals, e-newsletters (via Constant Contact), press releases, brochures, news articles, reports, PowerPoint presentations, websites, internet-based social networks, exhibits and displays.
  • Prioritizes projects and keeps multiple projects moving in a timely manner,
    meeting deadlines.
  • Ability to work as a team member.
  • Ability to create and maintain good working relationships with a variety of internal
    and external constituents.
  • Ability to take direction.
  • Flexibility and willingness to perform other reasonable duties as requested,
    including willingness and ability to stay late on occasion.
  • Checks out equipment.
  • Orders supplies
  • Runs reports
  • Tracks spending
  • Other duties as assigned.

Additional Duties and Responsibilities
1. Other duties as assigned.
2. Attend Staff meetings.

Job Requirements:
Education: Associates Degree, Bachelors preferred

Experience: Previous experience, minimum 1 year, working as a Administrative Assistant
for a medium to large organization. Knowledge and experience working in nonprofit,
executive and/or healthcare settings a plus.

Verbal and Written Skills to perform the job: Bilingual preferred. Familiarity with basic
word processing, spreadsheet, and database applications. Accurate keyboarding skills.

Technical knowledge and skills required to perform the job: Excellent verbal, written
and interpersonal communication skills and the demonstrated ability to work with diverse
individuals and groups. Demonstrate high levels of self-initiation and direction. Knowledge
of communities we serve. Knowledge and experience working in medical settings and
interacting collaboratively with medical teams. Skill in analyzing situations and making timely decisions. Excellent editing and proofreading skills. Ability to multitask, organize, and prioritize while maintaining high standards of accuracy and quality under deadline pressure and with a high level of professionalism. Requires experience with Microsoft Excel, Word, Publisher, PowerPoint and Outlook. Ability to work as a team member. Experience performing research utilizing the Internet. Knowledge of basic filing and organizational protocols.

Physical and Mental Requirements: Work involves sitting, talking, hearing, using hands
to handle, feel or operate objects, tools, or controls, and reaching with hands and arms. The employee may be required to push, pull, lift, and/or carry up to 20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Interested Applicants please submit Cover Letter and resume to:
Human Resources Department
Email: employment@lamaestra.org | Fax: 619-269-1291

La Maestra Community Health Centers is an equal opportunity employer and does not
discriminate on the basis of race, religion, color, sex, national origin, age, sexual orientation, gender, disability or any other legally protected status.

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