ACGME Program Coordinator

Full time · $75,000.00 – $85,000.00 Annually

Job Description

Salary Range: $75,000.00- $85,000.00 DOE

Summary:

Oversees and coordinates the ACGME-accredited Family Medicine Residency Program, which may include budgeting and/or complex program or record keeping responsibilities under the direction of the Program Director.

Responsibilities

Administrative Responsibilities

• Oversees day-to-day operations of the program
• Provides administrative support for program director and residents
• Updates program policies as needed and as GME office policies change
• Assists residents with program policies and procedures
• Updates competency-based rotation goals and objectives and distributes to residents and faculty annually
• Assists with producing and distributing manuals/handbooks for residents
• Assists with producing and distributing annual rotation schedule and changes including entering and updating in NextGen
• Assists with producing and distributing resident schedules
• Assists with producing and distributing didactic conference schedule
• Maintains files on current and alumni residents
• Executes house staff contracts
• Coordinates and proctors’ annual specialty in-service examination
• Maintains residents’ scholarly activity data for GME office and ACGME annual update
• Communicates directly with specialty board, specialty societies and other organizations
• Works with the GME office to ensure resident compliance with medical and controlled substance licenses, DEA number, BLS/ACLS/PALS, USMLE, TB test, flu shot, N95 respirator mask fitting, and computer training requirements

Evaluation/Credentialing

• Coordinates the distribution, tracking and filing of resident, faculty and rotation evaluations
• Drafts verification of training forms
• Tracks resident procedures in NextGen and the ACGME Case Log System
• Monitors residents’ board eligibility status
• Coordinates semi-annual resident reviews with program director or associate program director, including portfolio review
• Monitors resident duty hours, runs monthly duty hour violation report and reports violation and action plan to the GME office
• Processes Moonlighting Authorization Forms
• Processes summative evaluations for residents’ completing the program or transferring out of the program

Program Accreditation

• Advises program director of ACGME specialty’s program requirement interpretation
• Maintains accurate and easily retrievable records of resident training
• Completes annual ACGME program and resident updates
• Manages data for ACGME Next Accreditation System (NAS)
• Organizes special/internal review with the GME office
• Serves as a key participant in ACGME and GME office reviews

Human Resources

• Processes and tracks resident absences
• Monitors resident morale and responds to concerns
• Assists in resident remediation
• Assists with due process for resident probation and termination
• Coordinates resident mentor program

Finance

• Oversees residency program budget
• Processes additional compensation forms for residents
• Manages travel including registering trip, early and final travel reimbursements for program director, associate program director and residents
• Processes procurements for the residency program
• Processes procurements for residents using their book and travel fund

Professional Development

• Attends monthly GME office coordinator meetings
• Engages in life-long learning by taking courses the further professional growth, knowledge and expertise to enhance residency program management skills (through human resources, etc.)
• Actively participates at a national level in program coordinators’ association (if one exists for the specialty), or other national meetings, e.g. involvement in the annual ACGME Residency Coordinators Program or other relevant graduate medical education committees
• Pursues certification through Training Administration of Graduate Medical Education (TAGME)

Job Requirements

• Four years of administrative and/or secretarial experience, preferably in an academic setting, or equivalency
• Ability to work independently and pay close attention to detail
• Excellent communication and interpersonal skills including written and verbal, problem solving, diplomatically handles problems of a sensitive and/or confidential nature
• Superior organizational skills
• Commitment to provide excellent customer service
• Accounting, bookkeeping, word processing and typing skills may also be required by some departments
• Applicants must demonstrate the potential ability to perform the essential functions of the jobs outlined in the position description.
• Preferred knowledge of the following: NextGen, ERAS, NRMP, ACGMEWebADS
• Preferred understanding of the Accreditation Council for Graduate Medical Education (ACGME) requirements for Institutional, Common, and specialty program requirements and the accreditation process.

La Maestra Community Health Centers is an Equal Opportunity Employer. We encourage applications from all individuals regardless of race, religion, color, sex, pregnancy, national origin, sexual orientation, ancestry, age, marital status, physical or mental disability or any other protected class, political affiliation or belief.