IT/Nextgen Administrative Assistant

Job Description

Salary Range: $22.00 – $28.00 (DOE)

Summary

The Information Technology Administrative Assistant has the responsibility of effectively dealing with day to day IT & NextGen related administrative operation issues. The successful candidate will have a sincere interest in the organization’s mission, possess excellent administrative and relational skills, attention to detail, and be able to handle a variety of activities and tasks.

Responsibilities (are not limited to):

• Represents the IT & Nextgen staff in a professional and congenial manner in

person, in telephone conversations, and in written correspondence.

• Resolves office problems independently and facilitates solutions, consulting with

supervisor to resolve the most complex issues.

• Performs high level administrative duties in support of office functions.
• Writes letters and other correspondence for the executive staff.
• Discreetly handles confidential information.
• Proofreads and edits documents.
• Updates contacts and articles in the database, using database to export

information, merge letters, make contact lists, produce labels, and prepare group emails.

• Creates and maintains filing and organization systems to ensure an organized

office

• Maintains the office calendar.
• May assist with research, writing, graphic and editorial tasks for Marketing and

Communication projects including grants, appeals, e-newsletters (via Constant Contact),

press releases, brochures, news articles, reports, PowerPoint presentations, websites,

internet-based social networks, exhibits and displays.

• Prioritizes projects and keeps multiple projects moving in a timely manner,

meeting deadlines.

• Ability to work as a team member.
• Ability to create and maintain good working relationships with a variety of internal

and external constituents.

• Ability to take direction.
• Flexibility and willingness to perform other reasonable duties as requested,

including willingness and ability to stay late on occasion.

• Checks out equipment.
• Orders supplies
• Runs reports
• Tracks spending

Additional Duties and Responsibilities

1. Attend staff meetings
2. Performs other duties as assigned.

Patient Centered Medical Home Essential Responsibilities (Principals)

• Collaborate with individual patients, their personal physicians, and when appropriate the patient’s family to ensure accessible, comprehensive, compassionate, and culturally competent care
• Facilitate care by registries, information technology, health information exchange and other means to assure that patients get the indicated care when and where they need and want it in a culturally and linguistically appropriate manner.
• Ensure all decisions respect patients’ wants, needs, and preferences and that patients have the education and support they require to make decisions and participate in their own care.
• Continually strive to attend to each patient “whole person,” in the context of the patient’s personal and medical history and life circumstances, rather than focusing on a particular disease, organ, or system.

Job Requirements

Education: Associates Degree, Bachelors preferred

Certification required: CPR certification required.

Experience: Previous experience, minimum 1 year, working as an Administrative Assistant for a medium to large organization. Knowledge and experience working in nonprofit, executive and/or healthcare settings a plus.

Verbal and Written Skills to perform the job: Bilingual (English/Spanish). Familiarity with basic word processing, spreadsheet, and database applications. Accurate keyboarding skills.

Technical knowledge and skills required to perform the job: Excellent verbal, written and interpersonal communication skills and the demonstrated ability to work with diverse individuals and groups. Demonstrate high levels of self-initiation and direction. Knowledge of communities we serve. Knowledge and experience working in medical settings and interacting collaboratively with medical teams. Skill in analyzing situations and making timely decisions.

Physical and Mental Requirements: Work involves sitting, talking, hearing, using hands to handle, feel or operate objects, tools, or controls, and reaching with hands and arms. The employee may be required to push, pull, lift, and/or carry up to 20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

La Maestra Community Health Centers is an Equal Opportunity Employer. We encourage applications from all individuals regardless of race, religion, color, sex, pregnancy, national origin, sexual orientation, ancestry, age, marital status, physical or mental disability or any other protected class, political affiliation or belief.